Legal Notice

Name of company

Vandome and Hart Ltd

Registered office

Unit 4C Button Street Business Park
Button Street
Swanley Village
Kent
BR8 8DX

Contact details

sales@scalesforweighing.co.uk

Business ID no.

 81097

VAT no.

7924 47202

Regulatory authority

ISO9001 2015, Safecontractor, UK Weighing Federation. 

Privacy Policy

Vandome & Hart Ltd. Privacy Policy
In Compliance with General Data Protection Regulation (GDPR) 
May 2018  

Vandome & Hart:  Data Collection, Protection and Control 
Data we collect as a Trade Manufacturer depends on who our services are used by and how they wish to work with Vandome & Hart.  This Policy refers to those using our services, interested business partners or customers, prospects and suppliers.  This policy is not applicable to third party users, their websites, products or services.    
When data is received from a business or individual, sometimes an “account” is created as requested by that entity.  Sometimes we receive information or data sent to us electronically, and that provided data is stored as requested by the sender or required for future use.  We also receive data from partners in the business such as banking or finance institutions, raw material suppliers, service providers, government, regulatory entities or legal providers, and that information is stored for historical reference or ongoing use.  This data is essential information for basic business practices which allows Vandome & Hart to keep its products and services provided in a safe and regulated manner.  All credit or financial information received is only used for the purpose of providing the services requested by the sender.  
Data Collection at Vandome & Hart involves two approaches. Personal Data involves reasonable and specific use of data to identify individuals as customers or suppliers for the business processes required and requested. This can include a person’s name, addresses, phone, contact details, or if a financial transaction is requested, it may involve taking banking details solely for the purpose of that single transaction.   “Other Data” which is collected and does not fall into the category of Personal Data, can be acquired in multiple ways including collection from our Website by interested parties, responses to our advertisements or promotions, transaction data from basic business responses, purchases or projects. Company data is part of Other Data collection and is used and kept for the express requirements of business exercises or transactions.   
Use of Data
Vandome & Hart and our service providers use Personal Data to provide services, detect and prevent fraud, diminish financial losses or other harm to users, customers, suppliers or to Vandome & Hart. We also use Personal Data at times to promote services, sell, improve or design products or systems for the benefit or interest of our customers and suppliers.  This may be exercised by:
• Verifying identity or compliance purposes 
• Evaluation of an applicant or credit report for the use or purchase of our products
• Monitoring fraud or harmful activity 
• Responding to inquiries or providing customer support
• Processing Payments to Vandome & Hart 
• Regulatory or government requirements or audits
• New product development or communication of design or marketing of product to customers 
• Basic business intelligence to keep Vandome & Hart compliant and completive in the markets we serve 
Vandome & Hart also uses Other Data for a variety of general business purposes as noted above, but when required by other nations or businesses, we will use this data with the same security as Personal Data.  

Data Disclosure
Vandome & Hart does not sell, provide, borrow, or give out Personal Data to any other marketers, promoters or third parties other than our trusted service providers or affiliates that aid our own Vandome & Hart management or business service programs.  Personal Data is never provided to other businesses for their own specific sales or marketing efforts unless the individual authorizes and expresses this transfer of data in writing to Vandome & Hart.  Following this request, the data shared is subject to the third party’s privacy policy.  

For safety, legal or regulatory enforcement purposes, Personal Data may be shared within the confines of the applicable laws that regulate such transfers of information.  This may include protecting Vandome & Hart’s rights, privacy, safety or property.  It may also include the legal transfer of Data with third parties in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock. 

Data Security
Vandome & Hart has always employed reasonable measures to protect Personal Data and we strive to comply and reach the highest levels possible of securing sensitive information.  We keep data in locked confidential files accessible only to those required to manage the issues or transactions involved, and computer files are password-only accessible, by only those finance officers, managers or administrators who need the data for specific business responsibilities.  Any known breaches of information will be immediately reported to the ICO regulators and any person who feels that their data may be compromised is asked to contact Vandome & Hart immediately to investigate and rectify. 

Vandome & Hart may collect, use and disclose certain Personal Data about customers when acting as a service provider.  Those we disclose to are responsible for making sure that the customer’s privacy rights are respected.  This includes appropriate disclosures about third party data collection and use. Vandome & Hart will process Personal Data in accordance with the terms of our agreement with the user or Personal Data provider and every attempt will be made to do so according to their lawful instructions.

Social Media and Advertising
Vandome & Hart makes every reasonable effort to keep data protected on social media sites and in our advertising activities.  When you access one of our Vandome & Hart sites or our website, the use of “cookies” may be used that are downloaded on browsers to allow your online devices to be recognized, accessed or followed by third parties.  It is recommended that anyone accessing our sites ensure firewalls and clean up software are in place to protect their own devices and privacy.  

Personal Choice and Data Retention
Our customers, colleagues and suppliers have the right and option to opt-out of receiving or reviewing information from Vandome & Hart.  Our services are not targeted at minors and we request that no minors under the age of 16 provide or extend to us their Personal Data.   Vandome & Hart requests that anyone wishing to have personal data or contact information removed from our system, to contact us in writing or by email to require their information to be corrected in our database or removed from our systems.  We may still have to communicate legal or reasonable business data with you, but every effort will be made to comply with Personal Data requests from our customers, prospects, suppliers or dealers.  Vandome & Hart will retain Personal Data for the period necessary to fulfil specific, requested, and/or required business activities.   Vandome & Hart has an obligation to retain some data provided to us including appropriate processing of transactions, settlements, refunds or charges.  Also, to eliminate fraud and money laundering according to regulations or laws in specific regions.  Some data may be saved to comply with regulatory or lawful financial requirements even if data requests are received to terminate Personal Data in our system.   

International Data Information 
Vandome & Hart’s services are often provided internationally.  All forms of Data may be stored and processed in any country where we have sales activities or where we engage with service providers and network operations.   We may transfer Data outside of your country of residence, which may have data protection rules that are different from those of your country. However, we will try to ensure that any such transfers comply with applicable data protection laws and that your Data remains protected to the standards described in this privacy policy. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your Personal Data. 

Final Notations on Data and Vandome & Hart’s Privacy Policy 
Vandome & Hart may change this Privacy Policy as required or as necessary and changes will come into effect when a new policy is publically posted on our website.  We may also send out new policy changes directly to inform our customers, suppliers, colleagues, interested parties or prospects about changes that need to take place.  If you have any questions or comments about the Vandome & Hart Privacy Policy, please contact us at office@vandomeandhart.co.uk or you can contact us directly at.

Vandome & Hart Ltd 
Unit 4C Button Street Business Park
Button Street
Swanley Village
Kent BR8 8DX
United Kingdom 
  


  ENVIRONMENTAL, SOCIAL & GOVERNANCE (ESG) POLICY


1.      PURPOSE


          The purpose of the Environmental, Social and Governance (ESG) Policy is to articulate Vandome & Hart Ltd commitment to sustainable and responsible business

          practices. This policy outlines our principles and guidelines for incorporating ESG considerations into our decision - making processes, operatives and business

          culture.


2.      SCOPE

         This policy applies to all employees, contractors, vendors, partners and stakeholders associated with Vandome & Hart Ltd. It encompasses our environment, social            and governance practices across all aspects of our business


3.      ENVIRONMENTAL RESPONSIBILITY

         Environmental sustainability is a fundamental aspect of our business ethos. We are committed to:


·        Compliance:

         Comply with applicable environmental laws and regulations in the regions where we operate


·        Resource Efficiency:

         Continually strive to reduce resource consumption, waste generation and greenhouse gas emissions in our operations.


·        Sustainability Practices:

          Promote sustainability procurement, product design and supply chain practices to minimize environmental impacts.


·        Conservation:

          Support initiatives to conserve biodiversity, protect natural habitats and reduce environmental degradation


4.      SOCIAL RESPONSIBILITY

          We are dedicated to promoting social impacts and fostering a diverse, equitable and inclusive workplace. We commit to:


·        Diversity and Inclusion:

         Foster a diverse and inclusive workplace that values differences and provides equal opportunities for all employees, regardless of race, gender, age, sexual 

         orientation or other protected characteristics


·        Labour Practices:

         Uphold fair labour practices, including safe working conditions, fair compensation and protection of employees’ rights.


·        Employee Well-being and Safety:

         We promote a safe and healthy work environment for our employees and provide opportunities for professional growth and development.


·        Respect for Human Rights:

         We respect human rights in our operations and supply chain and will not engage in or support any practices that violate human rights.


·        Ethical Business practices: We conduct our business in an ethical and transparent manner and avoid practices that

         could negatively impact the community we serve.


·        Community Engagement and Support: We will engage in meaningful dialog with the communities we serve and

         create positive social impact through operations.


5.      GOVERNANCE AND SUSTAINABILITY


·        Compliance with Laws and Regulations:

         We comply with all relevant laws and regulations and conduct our business in a transparent and accountable manner.


·        Ethical Conduct:

         We will conduct our business with integrity and avoid practices that could negatively impact the communities we serve.


         We will regularly assess our sustainability performance and set measures whenever required to continuously improve our sustainability practices. Our sustainability           policy will be reviewed and updated if needed to reflect our ongoing commitment to sustainability.


6.      Managing Director Approval Statement

         This document has been officially approved by the Manging Director. For privacy reasons, no handwritten signature is shown in the online version. 

Sustainability Statement


Vandome & Hart Ltd is fully committed to reducing the impact that the products we sell and the packaging it uses has on the planet. We are constantly monitoring and continually taking steps to minimise our carbon footprint through improved sustainability practices.


Sustainability is a key purpose of our business proposition. The products we supply allow companies to improve their efficiency in operation, ensure accuracy in production and help reduce waste. Customers save time and money by implementing weighing processes that help to meet quality needs and controls demand.  


Our People


Vandome & Hart employs people nationally to help provide a local service and support, minimising transport effects on the environment by ensuring our drivers are either staying or living locally. We work with our transport providers wherever possible to ship goods to customers using the most environmentally friendly methods. We also carry out most of our deliveries in our own vehicles planning the shortest routes.


Our Products


We continually check our suppliers products environmental impact is considered. For example we can offer scales that often use recycled materials in components such as product case housing, glass and packaging. We recommend variety products that are designed with longevity in mind to minimise the impact of waste at end of life disposal.


Our Packaging and Recycling


Packaging materials are designed to use carboard wherever possible and all waste is sorted into separate bins and taken by our own vehicles to our local recycling facility in Swanley reducing the need for collection and carbon footprint of large collection lorries.


Our Employees


Our greatest assest is the staff who work for our company. Many of these employees have been working for us for over 30 years and some for even longer. This demonstrates that Vandome & Hart provides a healthy safe and happy environment. The company pays a living wage to all of it employees. All insurance, benefits and pension schemes are provided and all taxes are paid in the UK. The company respect the right of the employees to form a union and carry out any negotiations under collective bargaining. We are happy to work with unions in the factory to help ensure that a positive and safe working environment exists.


Our Management


The Company Management communicates regularly with employees regarding benefits and legislation. A culture of respect and fairness when working with colleagues exists in all areas.


Our Suppliers


Suppliers are audited for their compliance against the company’s requirements to forbid child labour, forced labour or any kind of unsatisfactory working conditions. A Code of Conduct for suppliers has been issued detailing our expectations for both our business partners and for suppliers who sign and agree to abide by it.


How Vandome & Hart works with ANTI-CORRUPTION under Sustainability


Our values


Vandome & Hart does not tolerate any form of corruption. All staff are supplied with details of anti-corruption legislation and notices are prominently displayed. The company does not engage in bribery to win customer business nor from suppliers to win ours. No bribes, incentives or facilitation payments are paid under any circumstances. 

Sustainability Statement


Vandome & Hart Ltd is fully committed to reducing the impact that the products we sell and the packaging it uses has on the planet. We are constantly monitoring and continually taking steps to minimise our carbon footprint through improved sustainability practices.


Sustainability is a key purpose of our business proposition. The products we supply allow companies to improve their efficiency in operation, ensure accuracy in production and help reduce waste. Customers save time and money by implementing weighing processes that help to meet quality needs and controls demand.  


Our People


Vandome & Hart employs people nationally to help provide a local service and support, minimising transport effects on the environment by ensuring our drivers are either staying or living locally. We work with our transport providers wherever possible to ship goods to customers using the most environmentally friendly methods. We also carry out most of our deliveries in our own vehicles planning the shortest routes.


Our Products


We continually check our suppliers products environmental impact is considered. For example we can offer scales that often use recycled materials in components such as product case housing, glass and packaging. We recommend variety products that are designed with longevity in mind to minimise the impact of waste at end of life disposal.


Our Packaging and Recycling


Packaging materials are designed to use carboard wherever possible and all waste is sorted into separate bins and taken by our own vehicles to our local recycling facility in Swanley reducing the need for collection and carbon footprint of large collection lorries.


Our Employees


Our greatest assest is the staff who work for our company. Many of these employees have been working for us for over 30 years and some for even longer. This demonstrates that Vandome & Hart provides a healthy safe and happy environment. The company pays a living wage to all of it employees. All insurance, benefits and pension schemes are provided and all taxes are paid in the UK. The company respect the right of the employees to form a union and carry out any negotiations under collective bargaining. We are happy to work with unions in the factory to help ensure that a positive and safe working environment exists.


Our Management


The Company Management communicates regularly with employees regarding benefits and legislation. A culture of respect and fairness when working with colleagues exists in all areas.


Our Suppliers


Suppliers are audited for their compliance against the company’s requirements to forbid child labour, forced labour or any kind of unsatisfactory working conditions. A Code of Conduct for suppliers has been issued detailing our expectations for both our business partners and for suppliers who sign and agree to abide by it.


How Vandome & Hart works with ANTI-CORRUPTION under Sustainability


Our values


Vandome & Hart does not tolerate any form of corruption. All staff are supplied with details of anti-corruption legislation and notices are prominently displayed. The company does not engage in bribery to win customer business nor from suppliers to win ours. No bribes, incentives or facilitation payments are paid under any circumstances.